Retail & Wholesale
For the Retail & Wholesale industry, Kaya can implement both Microsoft Dynamics 365 and Uniconta. Additionally, we have several integrations for these ERP systems with our partners.
Integrations with partners
POS system
Kaya can integrate your ERP system with any POS system or recommend a POS system based on your specific industry. With such an integration, real-time order/sales data is immediately transmitted to your ERP system, so you are always aware of your inventory and the sales figures per store and per POS. Conversely, updates in the ERP system are also automatically forwarded to the POS system. The increased visibility of your operations leads to better inventory and distribution management.
Bizbloqs
BizBloqs has extensive expertise in the field of logistics. BizBloqs creates cloud-based custom business systems that optimize workflows, manage inventory, record transactions and connect both customers and suppliers. The warehouse management system gives you full visibility of your inventory, tracks orders and products, provides options for scanning, etc. To take advantage of all the possibilities of the Bizbloqs warehouse management system, Kaya integrates the Bizbloqs solution with your ERP system.
webshop
Kaya can integrate your ERP system with your webshop, whether you use WooCommerce, Dynamicweb, or any other e-commerce technology.
Wetnose
WooCommerce is an e-commerce platform built on WordPress. It is open-source and highly customizable, as you can professionalize your webshop using extensions from the WooCommerce Marketplace (e.g., Mailchimp, PayPal). WooCommerce webshops are scalable and reliable, making them suitable for many kinds of companies. We work with creative design agency WetNose to integrate your WooCommerce webshop with your ERP system.
Dynamicweb
Dynamicweb offers a cloud-based e-commerce suite. They improve the digital experience that their customers can offer and increase the success of e-commerce through their solutions for Content Management, Digital Marketing, E-commerce, and Product Information Management. With renowned customers such as Tricorp, Dynamicweb helps B2B customers to make their next step online, in which the simplification of their IT environment is key.
Add-ons for Uniconta
Besides the integrations that we offer together with our partners, Kaya has also created several Uniconta add-ons for the Retail & Wholesale industry. These are described below.
shipment module
This module helps to manage the shipment of your purchase orders, which are described in the Bill of Lading. These purchase orders are on a boat, and they are probably in multiple different containers. The shipment module shows what items are in each container. Together, these items make up your complete order. In the module, you can see where the boat is coming from, where it is going, when it departs and when it arrives. If there are delays in its arrival, you will immediately know that all of your purchase orders on that specific boat are delayed. This helps you to manage arrivals that are earlier or later than expected all at once. The below screenshot shows the shipment module in Uniconta.
Atp/Pna
The ATP (Available To Promise) scheduler calculates when you can deliver goods to your customers. It considers factors such as: “Are the goods in stock?”, “Are the goods already on the boat?”, “If I don’t have the goods in stock, how long will it take to order and receive them?”. An algorithm performs the initial calculation, which you can use to confirm the sales order. The algorithm takes into account various factors, such as the size of the containers, manner of transport (e.g., boat, airplane, truck), processing at customs, processing in the warehouse, and public holidays.
The PNA (Promised Not Available) scheduler calculates every day (or on pre-defined moments or times) whether the initial calculation from the ATP is still correct. This scheduler uses various parameters to determine whether the customer will be informed of the new delivery time. This prevents disappointment about unexpected delivery delays on the customer’s side. The process of informing the customer is fully automated, so it is more efficient and reliable than doing it manually.
Intercompany module
This module allows you to place orders between parent companies and subsidiaries, or between multiple subsidiaries. The module automates these intercompany orders. If you place a regular order with a customer (not intercompany), you may not know what system the customer uses. But with intercompany orders, you know both parties are using the same system. Therefore, the module ensures that the purchase order from one party automatically becomes a sales order at the other party’s end.
3-way matching
The 3-way matching module is integrated with the shipment module and ATP/PNA module described earlier. Normally, when you receive an invoice, you would pay it. You can also have it matched with the purchase order. Two-way matching determines whether the amounts (i.e., the price) of the invoice and the purchase order match. Besides the price, three-way matching also takes into account the quantities that were ordered and received. This provides an extra check on whether you actually received what you are paying for. This is especially useful for larger companies (with segregation of duties), because you first have to check what you are paying for and thus approve the invoice before you actually fulfill the invoice payment.
Tranferorders
These are orders for transfer from warehouse A to Warehouse B. If products are moved by warehouse A, then they are not available for sales. For example, if the products are transferred from Amsterdam to Prague, they may be on their way for a few days. In the meantime, these products are placed into a virtual transit warehouse, so you know that you do have these products, but they are not available currently.
Order picking lists
Picking lists are useful when an order needs to be picked by the warehouse. These lists can be integrated with scanning systems. When you have an order to be picked, it will take a while before this is completed. In the meantime, the products in this order are reserved so they cannot be picked by or sold to another party. This solution is very smart, as it distinguishes between different warehouses and shows how to communicate with the different warehouses (e.g., by printing, sending an email, or sending an interface to another system).
Recent projects
